"Nursing Hour Per Patient Day (NHPPD)" module description

To be able to use "Nursing Hours Per Patient Day (NHPPD)" module, first of all make sure that you use at least 1.15.15.13 version of the software and module is included in your license. For that go to Help -> About window and make sure that "Nursing Hours Per Patient Day (HPPD)" module is enabled and the software version is the required one.

If you have "Nursing Hours Per Patient Day (HPPD)" module, then in the system will be added the following new items:

• "Calculate towards NHPPD" option in Jobs
• "Calculate towards NHPPD" option in Categories
• "NHPPD Scheduling" tab in General Settings
• "NHPPD Scheduling" window in Standard menu
• 5 new attendance reports - "NHPPD Actual Recorded Hours", "NHPPD Analysis", "NHPPD Projected Schedule", "Census and Nursing Hours Per Patient Day (NHPPD)" and "Nursing Staffing Assignment and Sign-In Sheet"

"Calculate towards NHPPD" option in Jobs

While configuring job settings, if job's hours should be taken into account when calculating NHPPD, then in Add/Edit Job window you should do the following:

• Enable "Calculate towards NHPPD" option
• In "Hours Percent" field enter to what extent hours should be taken into account when calculating NHPPD (for example, in case you entered 75 and employee has worked 8 hours with this job, then only 6 hours (75%) out of 8 hours will be forwarded towards NHPPD)
• In Group combo box either enter the name of the job group or select one of the already existing job groups. Note that assigning group is optional - if you don't want to include job in any group, then just leave Group combo box blank. Also note that if you include job in any Job Group, then later in the "NHPPD Scheduling" window all jobs included in the same Job Group will be shown together under their Job Group title.

"Calculate towards NHPPD" option in Categories

While configuring categories' settings, if category's hours should be taken into account when calculating NHPPD, then in Add/Edit Category window you should do the following:

• Enable "Calculate towards NHPPD" option, which will be active only in case the category is paid ("Pay Miscellaneous Entry" option is checked)

"NHPPD Scheduling" tab in General Settings

In General Settings window is available new "NHPPD Scheduling" tab, where in the Minimum PPD field should be entered the PPD ratio, which will be later used for comparing with actual daily PPD ratio to see whether organization meets the minimum requirements or not. Also, in this tab can be entered the number of Total Licensed Skilled Nursing Beds and CDPH License #, which will be displayed in one of the reports.


"NHPPD Scheduling" window in Standard menu

NHPPD module includes a specially designed new screen for scheduling, where users, besides setting up a daily schedule for staff, also have possibility to enter daily Census amount (patients count) separately for Day, Eve and Night shifts. As a result the system automatically calculates and displays on the screen PPD ratio for each day. If the PPD ratio is smaller than the required minimum value, then the system will display it in red color in order it could be easily understood that the minimum requirements are not met.

IMPORTANT NOTES
1. When creating shifts, make sure that as Shift Group Code you enter Day, Eve and Night. If you assign any other Shift Group to employee, those hours will not be calculated towards NHPPD.
2. When adding schedule, make sure that as a Job you assign right jobs, which are calculated towards NHPPD, otherwise no PPD will be calculated.
3. In Total Hours column 1st value shows total scheduled hours, 2nd value shows hours calculated towards NHPPD.



5 new attendance reports

1. "NHPPD Actual Recorded Hours" - shows actual recorded hours and actual PPD ratio for each day and detailed for Day, Eve and Night shifts.
2. "NHPPD Analysis" - shows projected and actual employee count and worked hours for direct patient care both in total and separately for each shift and job.
3. "NHPPD Projected Schedule" - shows daily projected census count, staff count (by shifts and jobs), and PPD ratio.
4. "Census and Nursing Hours Per Patient Day (NHPPD)" - shows general information about patient census and nursing hours.
5. "Nursing Staffing Assignment and Sign-In Sheet" - shows employees start and end times and assignment, needs to be signed by employees.